Take the 2-minute tour ×
Graphic Design Stack Exchange is a question and answer site for professional graphic designers and non-designers trying to do their own graphic design. It's 100% free, no registration required.

It's an age-old complaint: up to and including CS6, InDesign supports footnotes, but not endnotes. Documents, books, reports etc aren't going to stop needing endnotes because Adobe don't support them. Even on Adobe's official blog, this is described as a "sad story".

There are a lot of hacks and workarounds out there (plus lots of noise and frustration). I've included a few choice links (an Adobe blog describing a manual method, and two Peter Kahrel scripts that can automate it under certain circumstances) at the end of this question.


My question is: is there anything approaching a smooth, pain-free way to get endnotes in Indesign CS6 (or earlier) that supports as many of the following as possible:

( I'm not expecting there to be any workaround that does all of these, though if possible, that would be great. I'd drop a 200 rep bounty for anyone who can give a neat workflow that can do all of these. For the specific problem that prompted me to ask, I'm particularly interested in 1, 6 and 8: I can't find any way in the suggestions I can find to get all three of these in one method. But a workflow that's robust for most of these that I can then fight with to force in the awkward cases would be fine )

  1. Updates reference numbers in the document and in the endnote section automatically or by a straightforward process when you add a new endnote in the middle of a document
  2. Interactive cross-links in electronic PDFs and, if possible, e-books (so that clicking/prodding the appropriate number in the text takes you straight to the appropriate endnote, and clicking/prodding on the reference number in the endnote takes you back to the position in the main text)
  3. Works smoothly with character and paragraph styles, so you have complete control over the styles of the following elements, and can update their styles as one:
    • The number in the text (character style).
    • The reference number in the endnote (character style).
    • The paragraph style of the endnote itself.
  4. Works with and without text from Microsoft Word (also welcome are separate workflows for placed Word docs that have Word endnotes, and documents created in InDesign or pasted in as plain text with endnotes then added)
  5. Isn't unreliable, flakey or prone to crashes when used with InDesign books (documents made of multiple linked documents)
  6. Supports, or, can cope with the existence of (i.e. doesn't break if you're maintaining these awkward cases manually alongside the conventional stuff) the following:
    • Re-used endnotes (one endnote, multiple references in the text - e.g. in a scientific article, a paper used to support several claims)
    • Ranges (e.g. there might be an endnote 3 which is only referenced in the text with a range like "2-4", where endnotes 2, 3 and 4 are supporting evidence for one paragraph)
  7. Doesn't need too much painstaking manual work. Imagine as a use case a book with 250 endnotes across 6 chapters with different contributing authors, ideally in different .indd files, and endnotes at the end of the book. Edits are coming in right up to the print date along the lines of, "I found a supporting reference for paragraph 16, chapter 2. Please add a new endnote that says the following...".
  8. Plays nicely with footnotes. E.g. imagine that, in our book, a chapter of endnotes (numbered) at the end are used for references in a references section, and on-page footnotes (alphabetical) are used for clarifications and asides.

InDesign answers would be best, but answers along the lines of "Ditch Adobe InDesign and use [genuine alternative, and not MS Word!]" are welcome. Adobe have had enough time to do something properly about this!

Ideally also, not "Simply spend weeks or months learning to code using the document layout programming language LaTeX!", though I might listen to a very compelling argument to that effect...

GREP voodoo and script snippets are absolutely welcome.


A quick guide to some existing InDesign endnote resources:

  • Adobe's semi-official guide to InDesign Endnotes (a blog post). It describes a method using numbered cross-references. Flexible, but involves quite a lot of manual work and doesn't update numbers in the text as new notes are added.
  • A script by Peter Kahrel that converts endnotes from documents placed from Word. Note that the script freaks out in cases like those in 6 above (I've not tested it thoroughly because I need those awkward cases, so I just get the error message "The number of endnote references does not match the number of endnotes"). Answers explaining how to work this script into a rounded workflow are welcome.
  • Another script by Peter Kahrel that converts InDesign footnotes to endnotes (basically moving them to the end and aggregating their numbering). It does so to all footnotes automatically, so doesn't work in documents that also have footnotes. I've also not tested it thoroughly (in my case, I need separate footnotes), and I can't see any way it could update numbers in the text automatically. Again, answers that involve this script as part of a workflow are welcome.

Edit: Finally, here's an article that introduces all three of the above links, plus the commercial plugin mentioned in my comment below with some elaboration. Closest thing to an answer I've found in my research.

share|improve this question
    
Just discovered the commercial InDesign plugin Sonar Bookends InfNote, though I'm instinctively skeptical of sites selling design tools for hundreds of dollars that have magenta backgrounds and unstyled html tables... They claim to support CS6, can't find any reviews of it. –  user568458 Jan 23 '13 at 16:59
    
For starters, I would try out your own reference. Sonar has been around a long time, but I've never tried it nor spoken with anyone who has. Give the demo a shot. –  plainclothes Apr 29 '13 at 19:00
1  
Concerning the comment about LaTeX: LaTeX can be learned in a few hours. I use it for professional book typesetting (scientific but also scholarly books for OUP, SBL, Belles Lettres, etc.) and have never used anything else. –  yannis Jun 8 '13 at 14:49
add comment

Your Answer

 
discard

By posting your answer, you agree to the privacy policy and terms of service.

Browse other questions tagged or ask your own question.