After years of providing press ready PDF files to my customer for extensive revisions to a yearly catalog, they are asking for the InDesign "working files," which they think they are entitled to, as they want to use another designer. I would be happy to sell them these working files, I'm just not sure how to word the email I would like to send them, without getting too wordy, and not sure if I use the phrase "buyout" or "IP property release" or "transfer of IP rights"...etc. Just trying to make it as simple and elegant as possible.
Would anyone like to chime in and tell me their thoughts (or improvements) on the following email?
Dear [name of customer]:
For many years, I have supplied ABC Company with "Final Deliverables" of the yearly ABC Company catalog, with Final Deliverables defined as press ready PDF files. Each time, I subsequently received payment in full from ABC Company. The business transaction was thus considered completed to your satisfaction.
Any native or working files created by me to produce those Final Deliverables remain my sole property as the graphic designer. This is my position, and always has been.
If you are interested in a full buyout (which would include the working files and full transfer of IP rights), the release fee will be $XXXX.
Sincerely, [my name]