I'm currently working on a page featuring multiple cities and addresses, that I've set up as a table inside an indesign document. Here's my desired outcome: Table with multiple cities spanning over columns of text

While I could make it work by just making different cell styles and applying them each time a new city header is required, some cities end up spanning multiple text columns, and with new addresses being added or removed every month, I wished to make something that would automatically span the headers as necessity requires.

I don't seem to find a way to make a single table with multiple headers alternating between normal body cell types. Alternatively, is there a way to make multiple tables fit inside a text box and ajust positioning as the tables grow bigger/smaller?

  • 1
    Can’t you just convert the rows you want to header rows? That should work, as far as I can tell… Commented Mar 3, 2022 at 14:14
  • Indesign is not allowing me to convert "middle" rows to anything but footers, it only allows me to create new headers right underneath the first one
    – Arin
    Commented Mar 3, 2022 at 14:31
  • You can set the cell or row style to match. You don't actually designate them as defined "header rows". Similar to how you'd merely assign paragraph styles to headers within text blocks.
    – Scott
    Commented Mar 4, 2022 at 12:28
  • You don't need tables for that type of listing. @Wolff is correct in his answer below good old formatted paragraphs will be easier to control here.
    – Lucian
    Commented Mar 5, 2022 at 7:09

1 Answer 1


If I understand you correctly, what you want is actually quite advanced. You want to be able to manually define headers in a table, but if a non-header ends up in the top of a column, you want InDesign to automatically insert a duplicate of the last header. Am I right?

As far as I know, there isn't a built-in function to help you with this. This isn't how table headers work. They are always in the beginning of a column, frame or page. To automate this, you would have to write a script.

I'll show you how I would do it. I wouldn't use tables for something like this, but style it all only using Paragraph Styles. So much easier to edit, so perhaps adding the repeated headers manually won't be too much work.

All you really need is two Paragraph Styles (one for the city name and one for the contact info) and an Object Style for the icons/portraits (or whatever those black squares are).

Icon Object Style: Has Text Wrap on the right side. Perhaps it has its Size defined by the styling and additional styling.

City Paragraph Style: Aligned to center. The background color comes from a Paragraph Rule. Has Keep Options > Keep with Next set to 1 lines to make sure it doesn't end up in the bottom of a column.

Info Paragraph Style: Has an icon pasted in as an Anchored Object in the beginning of each paragraph. Has Drop Caps set to 2 lines and 1 character to make the icon span over two lines. Has Keep Options > Keep Lines Together > All Lines in Paragraph enabled to make sure the address and telephone number always stick together.

With this set up, I would simply style all the text and then go through each column and add the previous city name when needed.

Next time, if there are many edits, I would perhaps delete the extra city names, make the edits and add the extra city names again. A bit cumbersome perhaps, but that really depends on how many pages of this you have.

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