Imagine this scenario:

  • User A opens the book
  • User B opens the book and make important changes
  • User B saves the book
  • User A closes the indesign and it's asked if wants to save the changes to the book
  • Chooses YES

In this case all the changes of User B are lost!

But Indesign "tells us" to never open the document outside the book.

As you can see here they say the following: "Note: If you are sharing book files over a server, make sure that you have a file management system in place so that you don’t save over each other’s changes accidentally."

This is exactly my scenario;

They say "file management system" but how exactly to implement it for this case? thanks

  • I don't use the book feature either, but I know that one is supposed to be able to use a single document in multiple book files, so I am confused about "not editing outside of the book"
    – horatio
    Mar 15, 2013 at 14:30

1 Answer 1


Having never worked with the book function in InDesign, I'm only guessing, but maybe this is your problem:

Book files are separate from document files. For example, when you choose the Save Book command, InDesign saves the changes to the book, not the documents in the book.

Maybe what needs to happen is that User B has to save the document changes, rather than the book changes.

  • but then the document will not be included into the book
    – Totty.js
    Mar 15, 2013 at 12:04
  • @Totty As I mentioned, I haven't used the book function. What happens if you edit the document outside the book? Mar 15, 2013 at 15:02
  • well, it will be a warning in the book panel saying the book was opened outside the book. This makes me think that opening documents outside of the book is not good. Also it shows which documents are opened at the moment. But, from what I know the way to do, is to open the book and then open the documents.
    – Totty.js
    Mar 15, 2013 at 17:32
  • @Totty It sounds like you need to run some tests and see what happens if you do open the document outside the book. In either case, if you don't save, your work is lost, so you should experiment with saving the document as well. Mar 15, 2013 at 18:12
  • 2
    Basically the book gets nervous because it doesn't know if it needs to recalculate the page numbers. It's not a big deal really. It can sync back up and update the numbering later. I don't know of any other potential problem. /4 years of making books in InDesign.
    – Preston
    Mar 15, 2013 at 18:17

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service and acknowledge you have read our privacy policy.

Not the answer you're looking for? Browse other questions tagged or ask your own question.