Someone I know occasionally asks my help when incorporating contributed material into an A5 booklet she edits and produces for a small local annual event.
The booklet is essentially a programme for an event that incorporates adverts for sponsors of the event.
The ads are quarter-page, half-page or full-page. Generally people supply whatever they have to hand. Sometimes they'll offer A5 and A4 versions. Sometimes they ask about the best format (in the worst case you get a low-res JPG or a photocopied newspaper ad or business card to scan - but that's not what this question is about)
The material is often supplied as a PDF file.
The editor uses MS Word because that's what she is used to and comfortable using. She is reluctant to learn a DTP package or other software for a job that is done once a year. She usually works by re-using the previous years document and editing in new content.
The techniques used at moment are a mixture of
select individual elements (bitmap images, background photos) in the PDF page if possible and cut & paste into Word. If text is selectable do same and overlay and re-apply formatting etc. Or ...
make a screenshot, paste into an image editor (IrfanView), crop, resize as needed and save as an image (PNG) and import that image into Word.
The quality of the result varies a lot. Sometimes the images appear to have been halftoned and exhibit moire patterns when resized slightly to fit the booklet margins. Sometimes they are just a bit blurry and sometimes they are good.
Drafts are printed from Word but the result sent to printers is an exported A5 multipage PDF of the document.
Are there any other techniques that could be easily used that would help keep the visual quality of the final printed result as high as possible.