I work for a marketing department that gets constant copy edit requests for sales proposals that have been designed in illustrator and indesign. Is there a way for me to recreate the document in word by inserting and locking the illustrations, but still allowing anyone to edit the copy around it?
I've been asked this question before, almost exclusively from people who do not want to pay me anymore for my services and think there is an easy way out.
They think to themselves: I'm going to get this designer to create promotional material, but I don't want to have to pay him to make the updates every time I change the date. Isn't there an easier way?
The answer is NO!
You cannot properly duplicate professionally designed documents in Microsoft Word, and I'll give you the same reasons that I gave my last client:
- Word cannot save with true bleed (edge to edge graphics are possible, but not past the edge, which is necessary for commercial printing)
- Word constantly messes with image resolution (most graphics end up lo-res)
- Word has a very hard time saving professional, print-ready files (try defining the ink profile for your next Word PDF save)
In summary, there is a reason that you had those documents designed in a professional program. There is a reason you pay for a professional to handle the files as well. Trying to do what you're suggesting will only make your company look unprofessional.
- When you paste from the Adobe programs, make sure you use Paste Special and select Enhanced Metafile
- Then go into Word's Picture Tools ribbon and open up the Layout dialog box
- You can lock the position in the Layout dialog box.
However, that may or may not work best for the final file, as the surrounding text may become irrelevant or break weirdly.
Also, it will be extremely difficult to duplicate layouts in Word that are created in these other products, as they are designed for different purposes and have different functionality.
The below method only locks the image so it will not be moved when changing the text or margins. You will still be able to move the image.
In Microsoft Word paste your picture. Go to the
Page Layout tab. Click on
More Layout Options. Under the
Text Wrapping tab, make the picture either
Tight. Go to the
Position tab and tick the box
lock anchor and untick the box
move with text. Make sure
Absolute relative to
These directions are done in Microsoft Word 2010. Depending on your version the directions might vary slightly. You might also have a more difficult time re-creating the document in word but you will be able to lock images in place while others can edit the text.