To keep things simple, I will write all the facts in bullet points:
- I have a 9-5 job while volunteering my services for a non-profit organization as part of the sub-committee board.
- I am the only graphic designer in the organization.
- However, the non-profit do get non-member designers volunteering their services for big events.
- Upcoming big event, I was given the responsibility to design the event visuals.
- A volunteer (who one of the head committee member has introduced) offers her services to animate the transition slides that I design.
- I made confirmations with the volunteer and the committee member that she will only animate the design elements I provide without making any changes to it.
- Sent the volunteer the files and that was that.
- Later in the day, I messaged her to make sure that the files were working great and just to ask how she was doing.
- She mentioned that she tweaked my designs.
- Asked her to show me and what was shown was a completely different design.
- She mentioned that the head committee member liked and approved it.
- Keep in mind that her design is completely different from all other visuals for the event, making it inconsistent and that none of this was communicated with me.
My reaction was that this is disrespectful after 2 weeks of non-stop designing after coming back from work. The designs I did was within the guidelines that were given to me while the volunteer's design is not. I was/am upset.
ps: The head committee member is a very influential person in the non-profit and the corporate work while I am in my first 3 years of working life.
What is the appropriate action(s) to deal with this, objectively?
Right after I wrote my question here, the head committee member actually messaged me apologizing about the confusion and of what happened. Our conversation was very civil and respectful plus we came up with a solution to prevent anything like this to ever happening again. The volunteer did suggest to the committee member another design but I feel that she just suggested what she personally thought was better for the event.