I am an ESL teacher and one of the things I do is give kids paper to practice writing their names in English to get them familiar with writing Roman letters. I am familiar with the Adobe suite and MSWord, Excel baffles me when going past making charts.

There is this website that does exactly what I want (though a bit more than I need tbh) but it is tedious. There is no way to insert more than one name at a time. I need to do 200+ names and that is just this year.

I have two ideas, but I think there has to be an easier way.

Method one: Use mail merge in MS word though I am unsure how I will get the text to center over the image of writing paper (think kindergarten) properly in MSWord.

Method two: Make a 200 page IDD that has the kindergarten paper as the background image, paste the name list (triplicated thanks to Excel and stripped of any Excel formatting thanks to Notepad) into the document then loads of paragraph formatting and pressing enter until it's done.

Any ideas? Ideally I could either comma separate names or import the Excel sheet with the names and it would just churn out one PDF with one kid per page. Or, one document per kid. Don't care. Just, trying to reduce the amount of work going into this. Plus, other teachers in the same situation will appreciate this!

  • "IDD" in you Method #2 is InDesign? If so, "pressing Enter" - presumably to go to the next page - is not necessary. You can insert a Frame or Page Break instead, either manually, or with a single Find and Replace to change all Enters into Pge Breaks.
    – Jongware
    Nov 25, 2016 at 14:45

1 Answer 1


Simply use method 1, Mail merge.

You can center the text simply by formating it.

Center the text using center text alignment.

You can repeat as many times you need the same name over and over.

Here is a screen capture using a verey old version of word. But it is exactly the same case. Format and repeat.

enter image description here

You can add a background image and play with the font size and space after paragraphs to align the text with the lines.

  • Thank you, I have never used Mail Merge before so I was unsure as to it's efficacy in this matter. I appreciate your answer for clarifying this matter in its entirety.
    – Han
    Nov 25, 2016 at 11:21

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