We publish over 100+ textbooks and growing (1-color, 2-color, 4-color) maninly designed in CorelDraw & Indesign with associated Image and Font Files. We also have merged multipage PDF & EPS files that we send to our offset printers.Also, some Image files are exclusive to a project while some are shared across projects.
What are the best practices to follow when it comes to management of these files? We are always working on multiple versions of the same files and often with multiple DTP operators.
Right now it is all on a Shared Drive with Individual Folders but that always creates confusion in identifying the latest version of the file and some users save the file to some other folder. Security of the Data is another issue as we work with a lot of freelancers also.
How do big design studios and publishing houses handle versioning, collaboration and the associated files with a project neatly? Do they use a CMS / Document Management System?