I'm using Illustrator at the moment. Right now I'm exporting images and uploading them to Google drive and my colleagues give me feedback verbally. This process is very time consuming and tedious. So a couple of problems we're facing,

  1. I have to export images from Illustrator and organise them in Drive. And I have to repeat this every time there is a change.
  2. Viewing the designs on Drive is very troublesome because of issues with zooming and scaling.
  3. Feedback is not written down anywhere.

What do you guys do to make your review process easier? What tools are you using?

I'm looking for a tool where,

  • Artboards are automatically uploaded as vector images which can be scaled so I don't have to export and upload images every time there is a change.
  • A tool which has options to view the designs in actual size. (Ex: If it's a web page design, to see how it actually looks like on the browser)
  • Where others can easily leave feedback.
  • Completely aside from the broader question, are you aware of the Export for Screens feature in Illustrator? It sounds like it should help drastically, in particular with the multiple sizes and types of exports you desire.
    – Wildcard
    Jul 3, 2017 at 20:39

3 Answers 3


if your company has a business google account you can ask to join https://www.gallery.io/ google's new tool for design collaboration. It is still in private preview, but it works really nice.

Otherwise, PDF files is the best alternative for me too, using this for more than 10 years.

  • You should make a note that this requires a Google business account to enter the beta program.
    – AndrewH
    Aug 2, 2017 at 13:22

Export to PDF. Request feedback as comments on the PDF which your colleagues can easily do with the free Acrobat Reader. It has tools to highlight text, make comments, add replies, etc. They will resave the same PDF with these comments included and email it back to you. You can see the comments and make replies where needed with the same free Acrobat Reader.

I have been using this workflow back and forth for many years on thousands on PDF's with large corporate clients, one of which is working in 20 languages with 20 different translators and everybody is using the same workflow. There is an ftp account with numbered folders for each stage of the process and there is no emailing involved, everybody is just copying files to these folders until the latest version gets approved.

Or use something like Slack or Figma where everybody creates an account, you then make a team and it works like a more complex chat system where you attach files and your team members make comments, attach their own files, etc. These are more modern cloud-based tools and work better for UX/web interface/non-PDF work.


As previous posters have mentioned, PDF is very nice when annotation features are fully used (sticky notes and other drawing tools).

You also might want to consider a screen capture tool. I sometimes give feedback on my students project using Camtasia Studio. I open their file in whatever software it's been created, start the recorder and simply speak and draw my feedback as I go.

I've heard from colleagues and students that this is really appreciated, though it is tedious for the one giving feedback.


  • Easy to say feedback orally, more transparent in terms of verbal vs. written language
  • Drawing tools that annotate synchronously with the voice makes feedback much clearer
  • Can be referred to again in the future
  • Ability to show using the same software the file was created in (e.g. you want to demonstrate how to fix a path, etc.), so ability to zoom in on details, etc.


  • Need to assess what feedback you want to give before starting the recording
  • Can't really get hung up on pronounciation mistakes and such
  • Tedious in terms of getting set up, uploading the file to YouTube for private viewing.
  • When you open the file, fonts are often missing and may need to be installed.

Camtasia is paid-for software but you may be able to find smaller software that does similar. Any free screen recorder (e.g. Jing) could be used and, if lacking in annotation tools, the software tools could directly be used on a separate layer.

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